Whether you use Microsoft 365 Outlook App or Outlook on the web, you’ll find this software is packed with features to help you manage your emails, schedules, and more. Microsoft Outlook is one of the most popular email clients available, and most people spend some time using it each day. However, many users have a limited understanding of the software’s capabilities. Here are a few basic tips to help you get the most out of Outlook.
When you first set up Microsoft 365 Outlook, you’ll need to enter some basic information. You may need to specify an email address, a password, and the name of the mail server. The Outlook app will automatically attempt to connect with your email provider, and you can manually set up an IMAP or POP3 account if necessary. You may also need to enter your payment information, as well as a domain name that you own. You can choose an existing corporate domain name, or you can choose a new domain.
Outlook allows you to set up multiple email accounts, and you can add new users to your list. You can also forward messages and set automatic replies. You can attach files and task lists to messages. You can also create a message block and include comments.
Outlook allows you to schedule meetings. When you receive an email from someone, you can reply to it to set up a meeting. You can then see when the meeting is scheduled and the status of the meeting. You can also change the time of the meeting, if necessary. You can also set up new appointments in other calendars, or copy appointments between calendars. If you need to cancel a meeting, you can send a notification to the invitee. If the meeting conflict with an item in the invitee’s Calendar, you can propose a new time. You can also set Outlook to automatically send an Out of Office message when you leave the office.
Outlook will keep track of the tasks you have assigned, and you can track progress on the assigned tasks. You can set Outlook to send you a notification when a task is incomplete, and you can choose to edit a response before sending. You can also flag emails for follow-up. You can also use Outlook’s message alerts to notify you when an email is coming in. You can also customize the quick access bar to show which buttons you want to use.
Outlook also provides you with a calendar, which is integrated with your contacts. You can use Outlook to create appointments, send meetings, and view your calendar. You can also color code your calendar items and track your meetings. If you have an Internet connection, you can also send your calendar as an Internet Calendar. You can also share your calendar with other Outlook users. If you have Microsoft SharePoint access, you can also view lists of events on SharePoint sites. You can also change your list of events offline.